FREQUENTLY ASKED QUESTIONS SUMMER INTERNSHIP APPLICATION PROCESS DOMESTIC & INTERNATIONAL INTERNSH
A. GENERAL QUESTIONS
1. Where is the summer internship application made?
The summer internship application is made through the OBİS system. After logging into OBİS, the student must start the application process by clicking on the "Staj Başvuru Formu" (Internship Application Form) tab located under the "Online İşlemler" (Online Transactions) menu.
2. Which internship type should be selected in the application?
During the application, "Yaz Stajı Başvurusu" (Summer Internship Application) must be selected as the internship type. Since selecting the wrong internship type may cause problems during the evaluation process of the application, the student must check the selected internship type before applying.
3. When must the internship application be completed?
The internship application process must be completed at least 15 days before the internship start date. This period is required for the completion of the approval processes of the department head's office, the dean's office, student affairs, and other relevant units.
4. What requirements must the responsible person at the internship location meet?
The trainer/supervisor who will be responsible for the student at the internship location must be an Interior Architect or Architect with at least 5 years of experience. The student must check the professional suitability of this person before starting the application process.
5. Should the document belonging to the responsible architect/interior architect be sent before the application?
Yes. The diploma or graduation certificate of the person who will be responsible for the student at the institution where the internship will be carried out must be sent to the internship commission via e-mail before the application. The official application process should be started after suitability approval is given by the department.
6. What information needs to be entered completely during the application?
In the application form, the institution information where the internship will be carried out, the details of the authorized person, internship dates, and other fields related to the internship must be filled out correctly and completely. Entering missing or incorrect information may delay the approval process of the application.
7. Why is the “Staj Gün Sayısını Hesapla” (Calculate Number of Internship Days) button important?
After filling in the required fields in the application form, the “Staj Gün Sayısını Hesapla” (Calculate Number of Internship Days) button must be clicked. The application process cannot be completed without performing this action. If the “Başvuru Yap” (Apply) button is not visible, it should be ensured that the information is filled out completely, and the “Staj Gün Sayısını Hesapla” button must be pressed again.
8. How to track the process after application?
The current status of the application must be tracked from the “Başvuru Durumu” (Application Status) field on OBİS. Additionally, information regarding the application process may be sent to the university student e-mail address. Therefore, students must regularly check both the OBİS system and their student e-mails.
9. Is a verification code requested during the application?
Yes. To start the application process, a verification code is sent as an SMS to the mobile phone number registered in the system or to the university student e-mail address. The student must approve their application by entering the received verification code into the relevant field.
10. How to obtain the QR-coded internship form after the application is approved?
Following the approvals of the department head's office and the dean's office, the student generates and downloads the approved QR-coded internship form via OBİS using the “Belge Üret” (Generate Document) option. This form must be uploaded back into the system after it is signed and stamped by the relevant institution/company.
11. When should the signed and stamped internship form be uploaded to the system?
The signed and stamped internship form must be uploaded to OBİS in PDF format before the internship begins. While uploading the form, the relevant description field must be filled out, and the process must be completed by clicking the “Gönder” (Send) button.
12. When is the internship notebook filled out?
The internship notebook must be filled out completely in a computer environment after the internship process is concluded. The notebook must be printed out, and every page must be signed and stamped by the responsible architect/interior architect. Then, its scanned version must be uploaded to the system.
13. How is the internship notebook uploaded to the system?
After the internship notebook is completely filled out, it must be converted into a single PDF file and uploaded to OBİS. The file size must not be larger than 10 MB. Description information must be added during the upload, and the “Gönder” (Send) button must be pressed.
14. When is the internship grade announced?
After the internship notebook is uploaded to the system, it is evaluated by the internship commission. Once the commission's evaluation is completed, the grade announcement is made by the Department of Student Affairs (Öğrenci İşleri Daire Başkanlığı).
B. FREQUENTLY ASKED QUESTIONS FOR DOMESTIC INTERNSHIPS
1. Who provides the insurance for students who will do their internships domestically?
For domestic internships, insurance procedures are carried out by the university. However, for insurance procedures to be carried out on time, the student must complete the application process at least 15 days before the internship start date.
2. What are the basic steps to follow in a domestic internship application?
The student first forwards the information of the Architect or Interior Architect with at least 5 years of experience, who will be responsible for them at the institution where the internship will be conducted, to the internship commission. After the department gives suitability approval, the student creates their application via OBİS by following the steps “Online İşlemler” (Online Transactions) > “Staj Başvuru Formu” (Internship Application Form). Company details are entered, the number of internship days is calculated, academic approvals are tracked, the QR-coded form is downloaded, the company is asked to sign and stamp it, and then the signed form is uploaded to OBİS as a PDF.
3. How is company approval obtained for domestic internships?
The QR-coded internship form downloaded via OBİS after the approval of the department head and the dean's office is taken to the company where the internship will be carried out. The company signs and stamps the relevant form. The student uploads this document back into the system in PDF format.
4. Which document must absolutely be uploaded to the system before the start of the internship in a domestic internship?
Before the start of the internship, the signed and stamped QR-coded internship form must be uploaded to OBİS in PDF format. The internship process may not officially proceed before this transaction is completed.
5. Can an internship location change be made in domestic internships?
In case a mandatory situation arises, an internship location change must be evaluated within the knowledge and approval of the department/internship commission. The student must not change the internship location without obtaining approval.
6. Is it mandatory for the institution where the domestic internship will be carried out to be in the field of architecture or interior architecture?
Yes. The institution where the internship will be carried out must be related to the student's field of education, and the person responsible for the student must be an Architect or Interior Architect with at least 5 years of experience. The suitability of the institution is evaluated by the department/internship commission.
7. Can an internship be started at the company before making an OBİS application for a domestic internship?
No. The student must not start the internship before completing the OBİS application and approval processes. Application, approval, and insurance procedures must be completed before the start of the internship.
8. How is the notebook submitted at the end of a domestic internship?
At the end of the internship, the notebook is filled out in a computer environment, printed out, and every page is signed and stamped by the responsible architect/interior architect. Then, its scanned version is uploaded to OBİS as a single PDF file.
C. FREQUENTLY ASKED QUESTIONS FOR INTERNATIONAL INTERNSHIPS
1. Is insurance provided by the university for students who will do their internships abroad?
No. For international internships, insurance is not provided by the university. The student must arrange their own private health insurance covering the entire duration of the internship and submit the relevant insurance document during the application process.
2. Which document must be sent before the application for an international internship?
The diploma or graduation certificate of the Architect or Interior Architect with at least 5 years of experience, who will be responsible for the student at the institution abroad where the internship will be carried out, must be forwarded to the internship commission via e-mail before the application. The official application process can be started after the department gives suitability approval.
3. When must the application process be completed for international internships?
The international internship application process must be completed at least 15 days before the internship start date. However, since document procurement, signature processes, insurance transactions, and institutional correspondence may take longer in international processes, students are advised to apply earlier.
4. Who signs the international internship form?
The international internship form must be signed by the Faculty Dean, the Department Head, and the host international institution where the internship will be conducted, respectively. The student must complete the wet-signature process entirely.
5. Where are international internship documents submitted?
The signed internship form and international private health insurance documents must be delivered by hand to the Faculty Secretariat (Fakülte Sekreterliği). The complete delivery of the documents is necessary for the board decision to be issued and for the internship entry procedures to be carried out.
6. Is a board decision required for international internships?
Yes. After the international internship documents are approved by the decision of the Faculty Management Board (Fakülte Yönetim Kurulu), the internship entry is made by Student Affairs. For this reason, it is important for the student to deliver the documents completely and on time.
7. How is the suitability of the institution for an international internship evaluated?
The institution abroad where the internship will be carried out must be related to the student's field of education, and the person responsible for the student must be an Architect or Interior Architect with at least 5 years of experience. This suitability is evaluated by the department/internship commission prior to the application.
8. Which period must the private health insurance cover in international internships?
The private health insurance must cover the entire duration of the internship. Care should be taken to ensure that the date range in the insurance document is compatible with the start and end dates of the internship.
9. Can documents be sent digitally for an international internship?
Before the application, some documents can be forwarded to the internship commission via e-mail. However, the signed internship form and insurance documents must be delivered by hand to the Faculty Secretariat. Therefore, it is important for the student to plan the document delivery process in advance.
10. How is the internship notebook submitted at the end of an international internship?
At the end of an international internship, the internship notebook is filled out in a computer environment, printed out, and every page is signed and stamped by the responsible architect/interior architect. Then, its scanned version is uploaded to the system. The internship notebook is graded after the commission's evaluation.
D. THINGS TO CONSIDER DURING THE APPLICATION PROCESS
1. Where is the summer internship application made?
The summer internship application is made through the OBİS system. After logging into OBİS, the student must start the application process by clicking on the "Staj Başvuru Formu" (Internship Application Form) tab located under the "Online İşlemler" (Online Transactions) menu.
2. Which internship type should be selected in the application?
During the application, "Yaz Stajı Başvurusu" (Summer Internship Application) must be selected as the internship type. Since selecting the wrong internship type may cause problems during the evaluation process of the application, the student must check the selected internship type before applying.
3. When must the internship application be completed?
The internship application process must be completed at least 15 days before the internship start date. This period is required for the completion of the approval processes of the department head's office, the dean's office, student affairs, and other relevant units.
4. What requirements must the responsible person at the internship location meet?
The trainer/supervisor who will be responsible for the student at the internship location must be an Interior Architect or Architect with at least 5 years of experience. The student must check the professional suitability of this person before starting the application process.
5. Should the document belonging to the responsible architect/interior architect be sent before the application?
Yes. The diploma or graduation certificate of the person who will be responsible for the student at the institution where the internship will be carried out must be sent to the internship commission via e-mail before the application. The official application process should be started after suitability approval is given by the department.
6. What information needs to be entered completely during the application?
In the application form, the institution information where the internship will be carried out, the details of the authorized person, internship dates, and other fields related to the internship must be filled out correctly and completely. Entering missing or incorrect information may delay the approval process of the application.
7. Why is the “Staj Gün Sayısını Hesapla” (Calculate Number of Internship Days) button important?
After filling in the required fields in the application form, the “Staj Gün Sayısını Hesapla” (Calculate Number of Internship Days) button must be clicked. The application process cannot be completed without performing this action. If the “Başvuru Yap” (Apply) button is not visible, it should be ensured that the information is filled out completely, and the “Staj Gün Sayısını Hesapla” button must be pressed again.
8. How to track the process after application?
The current status of the application must be tracked from the “Başvuru Durumu” (Application Status) field on OBİS. Additionally, information regarding the application process may be sent to the university student e-mail address. Therefore, students must regularly check both the OBİS system and their student e-mails.
9. Is a verification code requested during the application?
Yes. To start the application process, a verification code is sent as an SMS to the mobile phone number registered in the system or to the university student e-mail address. The student must approve their application by entering the received verification code into the relevant field.
10. How to obtain the QR-coded internship form after the application is approved?
Following the approvals of the department head's office and the dean's office, the student generates and downloads the approved QR-coded internship form via OBİS using the “Belge Üret” (Generate Document) option. This form must be uploaded back into the system after it is signed and stamped by the relevant institution/company.
11. When should the signed and stamped internship form be uploaded to the system?
The signed and stamped internship form must be uploaded to OBİS in PDF format before the internship begins. While uploading the form, the relevant description field must be filled out, and the process must be completed by clicking the “Gönder” (Send) button.
12. When is the internship notebook filled out?
The internship notebook must be filled out completely in a computer environment after the internship process is concluded. The notebook must be printed out, and every page must be signed and stamped by the responsible architect/interior architect. Then, its scanned version must be uploaded to the system.
13. How is the internship notebook uploaded to the system?
After the internship notebook is completely filled out, it must be converted into a single PDF file and uploaded to OBİS. The file size must not be larger than 10 MB. Description information must be added during the upload, and the “Gönder” (Send) button must be pressed.
14. When is the internship grade announced?
After the internship notebook is uploaded to the system, it is evaluated by the internship commission. Once the commission's evaluation is completed, the grade announcement is made by the Department of Student Affairs (Öğrenci İşleri Daire Başkanlığı).
B. FREQUENTLY ASKED QUESTIONS FOR DOMESTIC INTERNSHIPS
1. Who provides the insurance for students who will do their internships domestically?
For domestic internships, insurance procedures are carried out by the university. However, for insurance procedures to be carried out on time, the student must complete the application process at least 15 days before the internship start date.
2. What are the basic steps to follow in a domestic internship application?
The student first forwards the information of the Architect or Interior Architect with at least 5 years of experience, who will be responsible for them at the institution where the internship will be conducted, to the internship commission. After the department gives suitability approval, the student creates their application via OBİS by following the steps “Online İşlemler” (Online Transactions) > “Staj Başvuru Formu” (Internship Application Form). Company details are entered, the number of internship days is calculated, academic approvals are tracked, the QR-coded form is downloaded, the company is asked to sign and stamp it, and then the signed form is uploaded to OBİS as a PDF.
3. How is company approval obtained for domestic internships?
The QR-coded internship form downloaded via OBİS after the approval of the department head and the dean's office is taken to the company where the internship will be carried out. The company signs and stamps the relevant form. The student uploads this document back into the system in PDF format.
4. Which document must absolutely be uploaded to the system before the start of the internship in a domestic internship?
Before the start of the internship, the signed and stamped QR-coded internship form must be uploaded to OBİS in PDF format. The internship process may not officially proceed before this transaction is completed.
5. Can an internship location change be made in domestic internships?
In case a mandatory situation arises, an internship location change must be evaluated within the knowledge and approval of the department/internship commission. The student must not change the internship location without obtaining approval.
6. Is it mandatory for the institution where the domestic internship will be carried out to be in the field of architecture or interior architecture?
Yes. The institution where the internship will be carried out must be related to the student's field of education, and the person responsible for the student must be an Architect or Interior Architect with at least 5 years of experience. The suitability of the institution is evaluated by the department/internship commission.
7. Can an internship be started at the company before making an OBİS application for a domestic internship?
No. The student must not start the internship before completing the OBİS application and approval processes. Application, approval, and insurance procedures must be completed before the start of the internship.
8. How is the notebook submitted at the end of a domestic internship?
At the end of the internship, the notebook is filled out in a computer environment, printed out, and every page is signed and stamped by the responsible architect/interior architect. Then, its scanned version is uploaded to OBİS as a single PDF file.
C. FREQUENTLY ASKED QUESTIONS FOR INTERNATIONAL INTERNSHIPS
1. Is insurance provided by the university for students who will do their internships abroad?
No. For international internships, insurance is not provided by the university. The student must arrange their own private health insurance covering the entire duration of the internship and submit the relevant insurance document during the application process.
2. Which document must be sent before the application for an international internship?
The diploma or graduation certificate of the Architect or Interior Architect with at least 5 years of experience, who will be responsible for the student at the institution abroad where the internship will be carried out, must be forwarded to the internship commission via e-mail before the application. The official application process can be started after the department gives suitability approval.
3. When must the application process be completed for international internships?
The international internship application process must be completed at least 15 days before the internship start date. However, since document procurement, signature processes, insurance transactions, and institutional correspondence may take longer in international processes, students are advised to apply earlier.
4. Who signs the international internship form?
The international internship form must be signed by the Faculty Dean, the Department Head, and the host international institution where the internship will be conducted, respectively. The student must complete the wet-signature process entirely.
5. Where are international internship documents submitted?
The signed internship form and international private health insurance documents must be delivered by hand to the Faculty Secretariat (Fakülte Sekreterliği). The complete delivery of the documents is necessary for the board decision to be issued and for the internship entry procedures to be carried out.
6. Is a board decision required for international internships?
Yes. After the international internship documents are approved by the decision of the Faculty Management Board (Fakülte Yönetim Kurulu), the internship entry is made by Student Affairs. For this reason, it is important for the student to deliver the documents completely and on time.
7. How is the suitability of the institution for an international internship evaluated?
The institution abroad where the internship will be carried out must be related to the student's field of education, and the person responsible for the student must be an Architect or Interior Architect with at least 5 years of experience. This suitability is evaluated by the department/internship commission prior to the application.
8. Which period must the private health insurance cover in international internships?
The private health insurance must cover the entire duration of the internship. Care should be taken to ensure that the date range in the insurance document is compatible with the start and end dates of the internship.
9. Can documents be sent digitally for an international internship?
Before the application, some documents can be forwarded to the internship commission via e-mail. However, the signed internship form and insurance documents must be delivered by hand to the Faculty Secretariat. Therefore, it is important for the student to plan the document delivery process in advance.
10. How is the internship notebook submitted at the end of an international internship?
At the end of an international internship, the internship notebook is filled out in a computer environment, printed out, and every page is signed and stamped by the responsible architect/interior architect. Then, its scanned version is uploaded to the system. The internship notebook is graded after the commission's evaluation.
D. THINGS TO CONSIDER DURING THE APPLICATION PROCESS
- Before applying, the student must check whether the internship location and the responsible person are found suitable by the department/internship commission.
- The internship application must be completed at least 15 days before the internship start date.
- In the OBİS application, the institution, authorized person, and date information must be entered completely and correctly.
- The student must track the status of the application regularly via OBİS.
- The university student e-mail address must be checked regularly.
- The QR-coded internship form must be downloaded after the relevant approvals, and then signed and stamped by the company/institution.
- Signed and stamped documents must be uploaded to the system before the internship begins.
- In international internships, private health insurance is the responsibility of the student.
- The internship notebook must be filled out in a computer environment and uploaded to the system as a single PDF after the signature and stamp processes are completed.
- Missing, incorrect, or late-submitted documents may delay the approval and grading of the internship process.